CBAPPS 1.04 Student Organizations in the McCoy College
CBAPPS 1.04
Student Organizations in the McCoy College
PURPOSE
Student organizations are an essential part of the McCoy College community and are an integral part of the total college experience. The presence of a diverse group of organizations is in the best interest of the college and its students. Such organizations foster valuable experiences for students that lead to significant learning and development, create a sense of belonging, and prepare students for successful careers.
As part of a state-supported institution of higher education, McCoy College has the inherent authority to oversee the conduct of its students, both individually and in the context of student organizational activities. College officials have a duty to act in such a manner as to preserve the integrity of the educational mission of the college and to protect the public image of the institution.
UNIVERSITY POLICIES
SA/PPS 7.04 Chartered Student Organization
SA/PPS 7.06 Student Organization Disciplinary Procedures
UPPS 02.06.03 Excused Absence Policy Related to University-Sponsored Events
UPPS 04.04.46 Prohibition of Discrimination
UPPS 05.06.03 Student Travel
GENERAL INFORMATION
1. Recognition as a McCoy College Student Organization
A. Any group of currently enrolled McCoy College students sharing a common interest that is aligned with the college mission may be recognized by the college as a student organization by:
i. Arranging for a McCoy College faculty member to act as an advisor
ii. Completing the annual approval process by submitting a Request for Student Organization Recognition form (Attachment I) to the McCoy College dean’s office prior to September 1st.
iii. Remaining in good standing with the university and college.
B. Student organizations housed within the McCoy College must be sponsored by either a department or the college itself. Organizations sponsored by a department request approvals and funds through their respective department. Organizations sponsored by the college request approvals and funds through the appropriate associate dean.
C. Recognition by the college makes the organization eligible to:
i. Request use of McCoy Hall facilities for meetings and functions in adherence with McCoy Hall Reservation policies (availability and fees may apply);
ii. Request use of a locker and bulletin board in McCoy Hall;
iii. Request student development funds provided by the McCoy College of Business Foundation;
iv. Use the name and images of the college with proper approval.
2. General Provisions Regarding Student Organizations
A. McCoy College encourages and expects its students to act responsibly. Students and student organizations are expected to comply with local, state and federal laws, university policies, and to engage in conduct which reflects a positive image of the college as an institution of higher learning.
B. The Texas State Code of Student Conduct, applicable to every student enrolled at the university, requires students to conduct themselves in a manner consistent with the university's mission as an educational institution; the Honor Code requires students to engage in a manner that is beyond reproach; the Academic Honor Code requires members of the university community to be conscientious, respectful and honest; and the McCoy College Values Statement requires integrity and adherence to professional and ethical standards. In addition, Texas State supports healthy lifestyle choices for the university community via the On-campus Alcohol Guidelines for Sanctions.
C. Student organizations are expected to regulate the conduct of their members, guests, alumni and all other persons participating in organizational activities and to impose sanctions on an individual member or members for policy violations when behavior is not consistent with the educational mission of the college as outlined in the SOC Active Student Organization Requirements. Student organizations must comply with all federal and state non-discrimination laws nor practice any discrimination against a member or prospective member on a basis prohibited by UPPS 04.04.46.
D. Student organizations or individual students may not enter into agreements or contracts which purport to bind McCoy College for any purpose.
E. Student organizations may not co-sponsor any event or program with a suspended student organization or any of its affiliates.
F. Student organizations that maintain off-campus banking accounts for monies that did not come from the college or university are regulated by the student organization. Off-campus accounts may not use the Texas State or McCoy College name or images. Reference UPPS 03.01.10 Student Organization Accounting System section 2.03 for more detail.
STUDENT ORGANIZATIONS TRAVEL POLICY
3. McCoy College students traveling off-campus to college-related functions or activities are expected to behave in a professional manner, attend each required session at meetings or conferences, dress appropriately (business casual or business attire), and comply with the provisions of the On-campus Alcohol Guidelines for Sanctions.
4. Student organizations participating in McCoy College sponsored travel must also comply with the Texas State travel policy (UPPS 05.06.03) and submit a copy of each of the required travel forms to the department office at least 24 hours prior to trip departure. Student organizations should also maintain a copy of each of these travel forms. Travel participants must complete the Behavioral Contract (Attachment II) of this CBAPPS.
5. All organization-related off-campus travel, outside of San Marcos, TX, must provide an itinerary to the associate dean at least one week prior to departure.
6. All organization-related travel necessitating an overnight stay requires that the organization's advisor or another member of the university staff or faculty accompany the organization as trip advisor. For trips not requiring an overnight stay, the faculty advisor, in consultation with the department chair or associate dean, will make this determination, based on the scope and purpose of the off-campus trip.
7. Faculty advisors are expected to use professional judgment in accompanying students on college endorsed travel with expectations of student behavior as defined by paragraph three in this section, and students are ultimately responsible for their own behavior.
ENFORCEMENT
All cases involving disciplinary violations by student organizations will be reported to the Associate Director for Student Involvement for initial review. The associate director will review each case to determine the appropriate course of action for individual misconduct and initiate disciplinary procedures for individual conduct code violations in accordance with SA/PPS 07.06.
CERTIFICATION STATEMENT
This CBAPPS has been approved by the reviewers listed below and represents the McCoy College of Business policy and procedure from the date of the document until superseded.
Last Update: November 16, 2021
Review Cycle: September 1, E5Y Review Date: September 1, 2026